With Procurement Assist there are no rebates payable to us from Service Providers! This ensures our supply chain is as competitive as possible for our clients which in turn helps us to secure more opportunities for our Service Providers.
Suppliers can register their interest to be accepted onto one of the Procurement Assist Dynamic Purchasing Systems (DPS). To see the areas we manage, please refer to our current List of DPS’.
The DPS method of procurement is different, it is open ended and there is no close date to apply – suppliers can apply at any time to be appointed onto our DPS’.
Procurement Assist welcomes all types of suppliers from across the UK to apply to be accepted onto our agreements.
Call us today on 0330 128 1336 or fill out the form or visit procurementassist.co.uk/dps-application
The DPS is run as two-stage process:
The initial application period is 30 days, but suppliers can apply to join for the entire lifetime of the DPS. Suppliers complete a standard Selection Questionnaire (SQ) and all suppliers who meet the criteria within the SQ are admitted to the DPS. Rejected suppliers are provided with feedback to enable them to re-apply should they wish to do so.
Stage two is where the contract is awarded following the running of a ‘further competition’ which is open to all approved Service Providers who wish to bid for each procurement exercise conducted under the DPS. Service Providers are under no obligation to bid.
Benefits for clients using a Procurement Assist DPS:
By using any of the wide range of Procurement Assist DPS categories clients can ensure that they are fully compliant with EU Procurement legislation.
Procurement Assist provides four levels of service that can be tailored to the clients specific requirements. Each level of service is designed to support clients different ways, and with our open pricing policy, the price you see is the price you pay!
Faster and less complex than a full 9-month OJEU tender process – the OJEU and SQ stages have already been undertaken and no further advertisement is necessary
Under a DPS the minimum timescale for return of tenders is 10 days. Where the client is a sub-central body, this time limit can be reduced by mutual agreement between the client and all tendering Service Providers. There is no obligation to undertake a ‘standstill’ period
The DPS is a streamlined procurement process for both buyers and suppliers and is designed to help to include new/SME or local suppliers in bidding for Public Sector contracts.
Suppliers can apply to join a DPS at any time which allows incumbent or potential suppliers not already on the DPS the opportunity to bid for procurement exercises conducted under the DPS.
Benefits for suppliers of being on a Procurement Assist DPS:
With Procurement Assist there are no rebates based on the contract value payable to us from Service Providers, ensuring Service Providers are able to price competitively without worrying about supply chain fees!
Suppliers do not have to demonstrate suitability and capability every time they wish to compete for a Public Sector contract.
A DPS is much more accessible than a Framework Agreement and is open to any supplier who satisfies the quick and simple self-certification application criteria.
A DPS remains open to new suppliers throughout the lifetime of the agreement (each Procurement Assist DPS is refreshed annually, and reprocured every 5 years) which enables new suppliers to apply for acceptance onto the DPS at a later stage.
If rejected a supplier can reapply later if their circumstances have changed. Suppliers may apply for to be included in several DPS’ and multiple categories within a DPS.
All suppliers who meet the selection criteria are admitted to the DPS.
Cyclical Decorations and Redecorations
Category Coverage: Internal and External Decoration Preparation, Internal and External Decoration
Agreement Reference: PA/CM/01
Lift Maintenance and Servicing
Category Coverage: Passenger Lifts (Maintenance and Servicing), Vertical Lifts (Maintenance and Servicing), Stair Lifts (Maintenance and Servicing), Hoists (Maintenance and Servicing)
Agreement Reference: PA/CM/02
Water Hygiene and Legionella
Category Coverage: Water Hygiene and Associated Services, Water Auditing Services
Fire System Monitoring
Category Coverage: Monitoring of Fire Prevention Systems
Agreement Reference: PA/CM/04
Category Coverage: Fire Risk Assessments, Cladding Testing
Agreement Reference: PA/CM/05
Category Coverage: Stationery Supplies, Janitorial Supplies, Total Office Solution, Workwear and PPE
Agreement Reference: PA/BOS/01
Energy Brokerage Services
Category Coverage: Gas and Electric Brokerage Services
Agreement Reference: PA/BOS/02
Energy Supply Services
Category Coverage: Gas and Electric Supplies
Agreement Reference: PA/BOS/03
Category Coverage: Commercial Cleaning, Domestic Cleaning, Deep Clean (NHS, Extra Care)
Agreement Reference: PA/BOS/04
Category Coverage: Landline, Mobile, VoIP, Hardware
Agreement Reference: PA/BOS/05
Category Coverage: Graphic Design, Supplies
Agreement Reference: PA/BOA/06
Internal and External Audit Services
Category Coverage: Internal and External Audit Services
Agreement Reference: PA/BOS/07
Category Coverage: Brokerage Services
Agreement Reference: PA/BOS/08
Domestic and Commercial Appliances
Category Coverage: Appliances, including Commercial Aftercare Packages
Agreement Reference: PA/BOA/09
Lone Worker and Tracker Services
Category Coverage: Vehicle Tracking Hardware and Service, Lone Worker Hardware and Service
Agreement Reference: PA/BOS/10
Recruitment Agency Services
Category Coverage: Master Vendor, Executive, HR/Comms, Housing, IT, Finance, Care (NHS), Asset Management, and Full Vendor Service
Agreement Reference: PA/BOS/11
Heating Maintenance, Installation and Servicing
Category Coverage: Servicing, Auditing, Electrical, Solid Fuel, Oil fired and Combined
Agreement Reference: PA/CI/01
Decorating Voucher Scheme and Paint Materials
Category Coverage: Supply of Void Decorating Vouchers and Void Decorating Incentive Packs
Agreement Reference: PA/CI/02
Category Coverage: Vertical, Through Floor and Stair Lift Removal and Installation
Agreement Reference: PA/CI/03
Category Coverage: Sprinkler System Installations, Fire Alarm Installations, Cladding and Fire Prevention Remedial Works
Agreement Reference: PA/CI/04
Total Asset Maintenance
Category Coverage: Complete Asset Management Solution – a mix and match of: Groundwork, Brickwork, Fencing, Drainage, Iron Mongery, Joinery, Electrical, Plastering, Insulation, Aids and Adaptations, Plant Hire, Skip Hire, Scaffolding and Asbestos
Agreement Reference: PA/CI/05
Kitchen Supply and Install
Category Coverage: Removal, Supply and Installation of a kitchen
Agreement Reference: PA/CI/06
Bathrooms Supply and Install
Category Coverage: Removal, Supply and Installation of a bathroom
Agreement Reference: PA/CI/07
Category Coverage: Removal / Remedial Works to exiting roof. Flat to Pitch Roof Conversion
Agreement Reference: PA/CI/08
New Asset Development
Category Coverage: Complete New Asset Solution – a selection of Contractors Specialising in New Build Projects – Commercial and Residential
Agreement Reference: PA/DMB/01
Category Coverage: Specialist Consultant Support, including Architects, CDMC, Clerks of Works, Valuers, Employers Agents, Ecologists, Highways, Project Managers,
Agreement Reference: PA/DMB/02
New Build Contractors
Category Coverage: Range of Contractors that Specialise in the Construction of New Commercial and Domestic Dwellings and Delivery to Site
Agreement Reference: PA/DMB/03
Category Coverage: Specialist Contractor Services for on new build site: Demolition, Site Clearance, Landscaping, Asbestos Removal, Agriculturalists
Agreement Reference: PA/DMB/04
Modular Offsite Construction
Category Coverage: Supply of Modular Offsite New Build Dwellings
Agreement Reference: PA/DMB/05
Complete Facilities Management
Category Coverage: Complete Facilities Management Solution – a mix and match of Hard FM and Soft FM Services
Agreement Reference: PA/FM/01
External Presentation and Grounds Maintenance
Category Coverage: Ground Presentation (Pathed Areas), Grounds Maintenance, Site Surveys, Arboricultural
Agreement Reference: PA/FM/02
Flooring and Internal Furnishings
Category Coverage: Supply and Installation of Floor Covering, free standing Soft and Hard Furnishings and Bespoke Supply and Installation of Fitted Hard Furnishings
Agreement Reference: PA/FM/03
Total Facility Solutions
Category Coverage: Sole Supply of a range of Hard FM and Soft FM Services
Agreement Reference: PA/FM/04